NSA Voting Procedures for the 2017 NSA Annual Meeting

NSA strongly urges all members who are either an Active or Life member on July 15, 2017 (“Voting Members”) to exercise their right to vote in this year’s annual elections. This date is called the “Record Date.”

This voting right may be exercised either in person at the Convention in Reno, Nevada or by a proxy vote. A “proxy” is a “signed statement authorizing a person to vote in the stead of the signer in the signer’s absence at a meeting”.

There are two types of proxies authorized by the NSA Board of Governors: General and Limited.
(1) An NSA General proxy is given to a specific individual named as the proxy holder. The general proxy gives the proxy holder the right to vote as he or she sees fit on any business that may come up at a meeting, including voting on candidates for office or Bylaw changes.

(2) An NSA Limited proxy directs the proxy holder to vote on behalf of the issuer for the candidates for office as directed by the issuer. Limited proxies, because they are given to a proxy holder in advance of the annual meeting, may not be used to vote on matters that may initially arise at the meeting or are not specifically on the agenda. For convenience, NSA’s limited proxy form names immediate Past President Kathy Hettick as the proxy holder who will, under the supervision of NSA’s Teller Committee, vote for the specific candidates for office as directed by the issuer.

A Voting Member may give another individual either a limited proxy or a general proxy, but not both.

Please note that the state statute in Delaware requires that NSA be able to “determine that the ‘granting of the proxy’ was authorized” by the NSA member giving the proxy.  To help us make this determination, please login to your account on the NSA website and grant the proxy yourself.  Do NOT give your login information or a blank proxy to any other member or individual.

Proposed Bylaw amendments offered by members are referred to committee, which may decide to amend the proposal or recommend no vote be taken on the proposal amendment. Thus, General Proxy holders are allowed to vote on Bylaw changes but Limited proxy holders are not because it is unknown whether there will be a vote on a specific proposal at the Convention.

Active and Life Members of NSA may submit limited and general proxy forms to the NSA office beginning on July 15, 2017. The easiest way to submit a proxy is online. New or amended proxy forms must be received in the NSA office no later than 5 PM EDT on Sunday, August 6, 2017 to be valid. Proxy forms may be revoked if such revocation is received by the NSA office no later than 5 PM Pacific on Monday, August 21, 2017.

Forms and instructions are available at www.nsacct.org/nsaannualmeeting/proxy.