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On the fourth day of Cybersecurity securely back up your data

  

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Backing up your data is an important best practice. It is unpleasant to think about computers crashing, power surges, viruses that lock down your machines, and calamities that might befall your office, but they do happen. Without data back-ups, your business is in trouble.

There are many ways to back up your information. Check out How-To-Geek’s article “What’s the Best Way to Back Up My Computer?” for an overview of options.

Whichever of these options you choose, you need to back up on a regular schedule. The more frequently you back up your data, the less downtime you have. Time equals money.

TIP: Don’t use one back-up option. Use two. Redundancy is a good thing.

You must also ensure that the back-ups are secure, preferably encrypted. Without encryption, your information is easily accessed if someone steals your DVDs or drives.

There is software that will help you encrypt your on-site backups, so be sure to use it.

TIP: Don’t store your encrypted media in the office. Make your back-up and take it home with you. If you must leave it at work, store it in a fireproof safe.

Cloud backups to secure servers eliminate the need to worry about encryption in your office. These services take care of that aspect for you. Remote data storage allows you to take advantage of high-level data security and maintain access to your data wherever you have a secure internet connection.  

Accountants and tax preparers might find cloud back up a little intimidating if they have years of paper files that need to be scanned. There are companies, like Iron Mountain, that will scan paper, back it up on secure servers, and then shred the old files. Don’t let perceived inconvenience stop you, it is worth spending extra money to be extra safe. Your clients will appreciate you for the effort.

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